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Best execution order handling

Policy purpose


The purpose of this policy is to set out The Asset Management Exchange (Ireland) Limited’s (“AMXI”) approach to order execution and its arrangements for consistently achieving the best possible results for its clients and investors according to its best execution obligations.

Policy application


This policy applies to AMXI in its capacity as a collective investment scheme portfolio manager to (AIFs and UCITS) (“Funds”) under its management.

 

What is best execution?


Best execution refers to the obligation to take all reasonable steps to obtain the best possible result for clients and investors when dealing in transactions on behalf of client portfolios, by either directly executing transactions on one or more execution venues or transmitting orders to third parties for execution.

 

AMXI’s order execution arrangements


AMXI delegates investment management to external third-party portfolio managers on a sub-fund-by-sub-fund basis. Hedging transactions are executed on AMXI’s behalf by a third-party provider under AMXI’s oversight. AMXI takes reasonable steps to achieve best execution when third parties act on its behalf through its on-going due diligence process and through its on-going oversight and monitoring.

 

Due diligence process


All third parties executing orders on AMXI’s behalf are subject to due diligence, both prior to their initial appointment and an on-going basis. AMXI only delegates order execution to third parties who it has approved and who are able to demonstrate that they are able to meet AMXI’s requirements.

AMXI exercises due skill, care and diligence in the appointment of third party providers acting on its behalf. In particular, the due diligence process considers key aspects of the third party and their ability to consistently obtain the best possible results on behalf of AMXI, the Funds under its management and its investors. The outcome of the due diligence assessment is fully documented and updates provided to the AMXI Executive Committee (“ExCo”) and the AMXI boards.

Ongoing monitoring and review
All third parties appointed to execute orders on AMXI’s behalf are subject to on-going monitoring and review on a regular basis under the effective oversight of AMXI.

In particular, regular analysis is performed of the adequacy of each third party’s execution arrangements and on at least an annual basis each third party is re-assessed against the due diligence criteria. Third party’s that fail to meet AMXI’s requirements on an on-going basis are removed from AMXI’s approved list and are no longer permitted to execute orders on its behalf.

 

Escalations


Any matters requiring escalation under this Policy are brought to the attention of the AMXI ExCo and the Board of AMXI as necessary.

 

Reporting and record keeping


AMXI will retain records that enable it to demonstrate that it and its delegates (as applicable) have executed orders in accordance with this order execution policy.

 

Policy review and approval


AMXI will review its order execution policy on a regular basis (and at least annually, or where a material change occurs that affects AMXI’s ability to continue to obtain the best possible result for each Fund or its investors) and will make any amendments as necessary.

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